Use the form titled "Department of Arizona VFW -Community service report form".
#2-NO "HOMEMADE” FORMS WILL BE ACCEPTED
#3-NO "ALTERED” FORMS WILL BE ACCEPTED
#4- IF YOU MUST SEND A REPORT BY MAIL THE FORMS MUST BE MAILED TO THE DIRECTOR DIRECTLY, DO NOT SEND TO DEPT.
#5-FAXES WILL NO LONGER BE ACCEPTED
#6-IF YOU MUST HANDWRITE A REPORT, MAKE SURE THAT IT IS LEGIBLE AND, ON A REPORT, FORM TAKEN FROM THE DEPT. WEB SITE. THIS TYPE OF A REPORT WILL BE ENDING IN THE NOT-TOO-DISTANT FUTURE. IT’S THE COMPUTER AGE!
IF YOU MAIL YOUR REPORT, IT MUST BE POSTMARKED BY THE 10TH OF THE MONTH TO GET CREDIT FOR THE MONTH BEING REPORTED. IF THE 10TH LANDS ON A WEEKEND OR HOLIDAY THE DATE WILL BE THE IMMEDIATE DAY FOLLOWING THE WEEKEND OR HOLIDAY.
TO BE FAIR, THESE CHANGES WILL GO INTO EFFECT FOR THE AUGUST REPORTS DUE BY THE 10TH OF SEPTEMBER.
REPORTING ON THE COMPUTER IS BY FAR THE BEST WAY TO REPORT AND SOON IT WILL BE THE ONLY WAY. IT’S EASIER THAN YOU THINK!
Do NOT put the amount of credits that you receive, this will be done by the Director
Reporting dates for this year will be from May 1, 2021 to April 30, 2022. Only projects completed after May 1, 2021 will be credited for the 2021-2022 program year. Reports are due by the 10th of each month! Make sure you fill out all information required. Money value is value of hall rental, and value of donations etc.
A SHORT description of the project along with hours, value, miles etc. must be given. Any reports with only numbers will NOT be accepted!
Use the forms from the VFW web site under forms, do not make up your own forms or edit the Dept. forms.
Do NOT combine months on one page, submit separate forms for each month! If you combine more than one month on a report only one month will be credited.
List each project only once on the Program Report Form. Credit
will be given on the Department Community Activity Report in each program in
which credit is earned for each project reported.
Send a copy of any letters to and from elected officials only when requested!
The post receives one CS report and one AM report for every American and POW/MIA flag flown or displayed by the Post and post members. You will also receive one hour per flag. You can also claim the price of the flag and also when they are replaced. If a post reports more than 10% of their membership fly flags, they must supply proof!
Districts and County Councils are not required to submit reports.
Please review the All-State Program for maximum credits.
SUBMIT YOUR REPORTS ONCE PER MONTH. REPORTS ARE DUE BY THE 10TH DAY OF EACH MONTH FOLLOWING THE ACTIVITY. DO NOT MAIL YOUR REPORTS WEEKLY. ALL REPORTS WILL BE GRADED AND ENTERED FOR THE MONTH THAT THEY ARE RECEIVED.
MAIL ALL COMMUNITY ACTIVITY REPORTS TO THE FOLLOWING ADDRESS:
|ACTIVITIES EVALUATION CHECKLIST||Comm Serv||Amer||Youth Act||Drug||Safety||Legis|
|Donations to youth organizations||X||X|
|Donations to another non-Veteran group||X|
|Gold Star Mothers||X||X|
|Donations to other Veterans groups||X||X|
|Donate to non-Veteran funeral dinner||X|
|Attending non-Veteran funeral||X|
|Memorial service for Veteran at funeral home||X||X|
|Flag donations to youth group/school||X||X||X|
|Flying American Flag||X||X|
|Flying POW/MIA Flag||X||X|
|Flag raising & other Americanism projects||X||X|
|Youth groups/school programs||X||X||X|
|Youth sports etc.||X||X|
|National Home donations/projects||X||X||X||X||X|
|Attend National Home Michigan Day W/Colors||X||X||X|
|Projects to help other organizations./individuals||X|
|Projects to help other Veteran Org./Veterans||X||X|
|Marching in parades||X||X||X|
|Letters to Legislators/attending functions||X||X||X|
|Day of Challenge||X||X|
|Camp Trotter donations or work||X||X||X||X||X|
|Sending children to Camp Trotter||X||X||X||X||X|
|Recognition of Police, Fireman, EMTs||X||X||X||X|
|Attending other Veterans groups meetings||X||X||X|
DO NOT PUT THE FOLLOWING ON THE COMMUNITY ACTIVITY REPORT• COMMUNITY SERVICE CREDIT IS NOT GIVEN FOR:
Cancer donations (Credit given by Department QM).
Hospital donations and blood drives (Credit on Hospital Report).
Donating the hall for a blood drive IS reportable! Beginning this year, hospital reports will NOT be forwarded to the Hospital Director!
Clean up and other projects on VFW property.
Attending VFW meetings for Post, County Council, District, POW-
WOW, Mid-Winter, Department Convention etc.
Saying the Pledge of Allegiance or posting the flag at Post events/meetings.
Donating the Post home for VFW, County Council, District meetings, Auxiliary meetings, Cooties meetings, VFW Riders meetings etc.
Doing fundraisers for the post such as fish fries, steak outs etc. are NOT reportable unless the profits are going to the relief fund or for a Veteran in need etc.
You MUST put a description for each project along with value, hrs., number of Post Members participating etc. Reports with no descriptions or inadequate descriptions will not be accepted.
Reports must be received by the 10th of the month to get credit for that month, ex: February’s reports must be received by March 10thto be credited for February, if received after March 10th it will go on the March reports not February’s!
Visiting other Posts or VFW meetings.
The amount the IRS allows us to charge is $.14 per mile but YOU CANNOT CHARGE LABOR PER THE IRS and value of miles will be calculated by the Director.