ACTIVITY EVALUATION

   2021-2022 COMMUNITY SERVICE REPORT
 

Use the form titled "Department of Arizona VFW -Community service report form".

This can be found on the Dept. web site and is interactive!
 
Activities Form- Interactive--GO TO Reports & Forms - Veterans of Foreign Wars of Arizona (vfwaz.com) to download
 
 
#1-NO "OLD” FORMS WILL BE ACCEPTED

#2-NO "HOMEMADE” FORMS WILL BE ACCEPTED

#3-NO "ALTERED” FORMS WILL BE ACCEPTED

#4- IF YOU MUST SEND A REPORT BY MAIL THE FORMS MUST BE MAILED TO THE DIRECTOR DIRECTLY, DO NOT SEND TO DEPT.

                     

Erasmo Zazueta
(928)349-2048
PO Box 45 Pinetop, AZ 85935

#5-FAXES WILL NO LONGER BE ACCEPTED

#6-IF YOU MUST HANDWRITE A REPORT, MAKE SURE THAT IT IS LEGIBLE AND, ON A REPORT, FORM TAKEN FROM THE DEPT. WEB SITE. THIS TYPE OF A REPORT WILL BE ENDING IN THE NOT-TOO-DISTANT FUTURE. IT’S THE COMPUTER AGE!

 

IF YOU MAIL YOUR REPORT, IT MUST BE POSTMARKED BY THE 10TH OF THE MONTH TO GET CREDIT FOR THE MONTH BEING REPORTED. IF THE 10TH LANDS ON A WEEKEND OR HOLIDAY THE DATE WILL BE THE IMMEDIATE DAY FOLLOWING THE WEEKEND OR HOLIDAY.

 

TO BE FAIR, THESE CHANGES WILL GO INTO EFFECT FOR THE AUGUST REPORTS DUE BY THE 10TH OF SEPTEMBER.

 

REPORTING ON THE COMPUTER IS BY FAR THE BEST WAY TO REPORT AND SOON IT WILL BE THE ONLY WAY. IT’S EASIER THAN YOU THINK!

 

VFW Activity Reporting Instructions
Go to VFWAZ.com webpage.
Click on LOGIN, then click on Report Entry
In the Login Username put your Post Number
In password put Pass13 then click on Login inside the black box.
Go down to Add Report Data and click on Program Activity, then click on the ADD box all the way to the right.
Your Community Service report will come up. Change the month to the month for which you are reporting by clicking on the arrow in the month box.
To report Fly American Flag at Post put a 1 in the member’s box.
To report Fly POW/MIA Flag at Post put a 1 in the Member’s box.
Members that Fly American Flag at home put number of member’s that fly American Flag at home in member’s box.
Members that fly POW/MIA Flag at home put number of member’s that fly American Flag at home in
member’s box.
POW/MIA table at Post put a 1 in the member’s box
Send or receive letters from Legislators put number of letters that Post members sent to legislators in member’s box
Drug literature distributed and/or available at Post for youth put number of brochures in member’s box.
Safety literature distributed and/or available at Post for youth put number of brochures in member’s box.
Drug literature distributed and/or available at Post for adults put number of brochures in member’s box.
Safety literature distributed and/or available at Post for adults put number of brochures in member’s box.
Attending other Veteran Organization Meetings put number of Post members that attended other meeting and total hour and miles traveled.
In order to add more report’s, click on the green dot on the blank line and a new line will be added. Just type in you event that you want to report. Such as Post conducted honor guard services on date and for who and where.
Then put number of members, total hours for all members and miles for vehicles that transport members to and from the Honor Guard service.
If you are reporting the donation of your Post, put in the dollar amount that you would rent your Post for a non-member.
If you are reporting youth activities, put down what the activity is and then put how many members
participated, total hours, miles traveled if any and report any money spent in the dollar column.
Before you hit the submit button, make sure you have everything listed. It is suggested that you print a copy of this report before you hit the submit button. Once you have entered everything, click the submit button.
This will take you back to the Member Access screen and you will be able to see the report you just entered under the Submitted Date.
Once the Activities Director approves the report it will disappear.
If you want to look at your approved reports, click on Show Approved and all your past reports will come up and you can click on them and print them out if you need a copy of the report. Your unapproved reports will only be there until they are approved.

 

 

Do NOT put the amount of credits that you receive, this will be done by the Director

  
 

Reporting dates for this year will be from May 1, 2021 to April 30, 2022. Only projects completed after May 1, 2021 will be credited for the 2021-2022 program year. Reports are due by the 10th of each month! Make sure you fill out all information required. Money value is value of hall rental, and value of donations etc.

 

 

 

A SHORT description of the project along with hours, value, miles etc. must be given. Any reports with only numbers will NOT be accepted! 

 

 

 

Use the forms from the VFW web site under forms, do not make up your own forms or edit the Dept. forms.

 

 Do NOT combine months on one page, submit separate forms for each month!  If you combine more than one month on a report only one month will be credited.

 

 

 

List each project only once on the Program Report Form. Credit will be given on the Department Community Activity Report in each program in which credit is earned for each project reported.
 

 

 Send a copy of any letters to and from elected officials only when requested!


 

The post receives  one CS report and one AM report for every American and POW/MIA flag flown or displayed by the Post and post members. You will also receive one hour per flag. You can also claim the price of the flag and also when they are replaced. If a post reports more than 10% of their membership fly flags, they must supply proof!

 

  Districts and County Councils are not required to submit reports.

 

Please review the All-State Program for maximum credits. 

 

 

 

SUBMIT YOUR REPORTS ONCE PER MONTH. REPORTS ARE DUE BY THE 10TH DAY OF EACH MONTH FOLLOWING THE ACTIVITY. DO NOT MAIL YOUR REPORTS WEEKLY. ALL REPORTS WILL BE GRADED AND ENTERED FOR THE MONTH THAT THEY ARE RECEIVED.

 

 

 

MAIL ALL COMMUNITY ACTIVITY REPORTS TO THE FOLLOWING ADDRESS:

 

 

 VFW Department Headquarters

 Committee Director:

 

Erasmo Zazueta
(928)349-2048
PO Box 45 Pinetop, AZ 85935

 

 

 
 
 
 
 
 
 
--------------------------
        
ACTIVITIES EVALUATION CHECKLIST Comm Serv  Amer  Youth Act  Drug  Safety  Legis
Donations to youth organizations X   X      
Donations to another non-Veteran group X          
Gold Star Mothers X X        
Donations to other Veterans groups X  X        
Donate to non-Veteran funeral dinner  X        
Attending non-Veteran funeral X          
Military/Veterans funerals X X        
Memorial service for Veteran at funeral home X X      
Flag donations to youth group/school  X X  X      
Drug program/youth X   X X  
Drug program/adults X     X  
Safety program/youth X  X    X  
Safety program/adults X     X  
Flying American Flag X  X      
Flying POW/MIA Flag X X      
POW/MIA Table X X      
Flag raising & other Americanism projects X X        
Youth groups/school programs X  X X      
Scouts X  X X X   X  
Youth sports etc. X X      
National Home donations/projects X X X  X X   
Attend National Home Michigan Day W/Colors X X X      
Scholarship Awards/youth X  X      
Projects to help other organizations./individuals X        
Projects to help other Veteran Org./Veterans X X        
Marching in parades X X  X      
Letters to Legislators/attending functions X  X       X
Day of Challenge X   X      
Camp Trotter donations or work X  X X  X X   
Sending children to Camp Trotter X  X X  X  X  
Recognition of Police, Fireman, EMTs X X    X  X  
Attending other Veterans groups meetings X X       X
POW-MIA Remembrance X X        
Operation Uplink/MAP X X        
 
NOTE: Some projects have MONETARY limits before they are credited.
(READ YOUR PROGRAMS FOR THIS INFORMATION).

 
 

DO NOT PUT THE FOLLOWING ON THE COMMUNITY ACTIVITY REPORT• COMMUNITY SERVICE CREDIT IS NOT GIVEN FOR:

 

Cancer donations (Credit given by Department QM).

 

Hospital donations and blood drives (Credit on Hospital Report).

Donating the hall for a blood drive IS reportable! Beginning this year, hospital reports will NOT be forwarded to the Hospital Director!

 

Clean up and other projects on VFW property.

 

Attending VFW meetings for Post, County Council, District, POW-

WOW, Mid-Winter, Department Convention etc.

 

Saying the Pledge of Allegiance or posting the flag at Post events/meetings.

 

Donating the Post home for VFW, County Council, District meetings, Auxiliary meetings, Cooties meetings, VFW Riders meetings etc.

 

Doing fundraisers for the post such as fish fries, steak outs etc. are NOT reportable unless the profits are going to the relief fund or for a Veteran in need etc.

 

You MUST put a description for each project along with value, hrs., number of Post Members participating etc. Reports with no descriptions or inadequate descriptions will not be accepted.

 

Reports must be received by the 10th of the month to get credit for that month, ex: February’s reports must be received by March 10thto be credited for February, if received after March 10th it will go on the March reports not February’s!

 

 Visiting other Posts or VFW meetings.

 

The amount the IRS allows us to charge is $.14 per mile but YOU CANNOT CHARGE LABOR PER THE IRS and value of miles will be calculated by the Director.